Well, hello there! Happy Thursday!
Or maybe you’re reading this on a Friday or Saturday or, heck, a month from now. In any case, I hope you’re doing awesome!
Today, I wanted to discuss a topic that has been on my mind for the past few weeks. It has also been a topic of discussion between myself and a couple of my wedding planning colleagues so I thought I would continue the discussion here on the BE blog. It’s about the term Day of Coordination/Coordinator and the confusion/ misconceptions it creates for brides, grooms and the wedding industry as a whole.
But before we get into this article, what are your thoughts on the role of a Day of Coordinator? When do you think this service officially begins? I’d love to hear your honest comments below.
Now, back to the article. What I’ve noticed is that many brides and grooms-to-be believe that the term Day of Coordination/Coordinator literally means a planner can show up on the day of their event with basic information and run the show to perfection from beginning to end; This couldn’t be further from the truth.
As a planner, successfully executing a wedding on the day of starts way before the wedding day. There are so many components that need to be reviewed, discussed, understood, confirmed and documented before the wedding day. Here are just a few things:
Where is your wedding taking place? A planner must meet with you to walk through all of your venues to get a feel of the space and meet the venue manager.
How do you want everything to look? A planner will be supervising all of your vendors so it’s imperative that he/she understands your vision on how/where you want the furniture, décor, flowers etc. to be placed.
Who are all of your vendors? A planner must at least speak with every single vendor you have (or meet them in person) so they know who the point of contact is. This will allow the planner to communicate all logistical information (e.g. where to load in, what time to arrive, breakdown and setup requirements, venue restrictions, etc.) prior to the wedding.
What have you contracted your vendors to do? Your planner must read through each of your vendor contracts to understand what you have contracted each vendor for in order to make sure all vendors provide those products/services to you on the day of.
What are the order of events? A planner will create a detailed timeline for (1) The wedding party (2) All vendors and (3) Wedding Planner & staff to make sure everything will be on schedule. This will allow your planner to create time buffers to account for unforeseen circumstances that can potentially affect the order of events.
So, would you really want someone to show up on the day of your wedding without doing any of the above? My goodness, that’s just a disaster waiting to happen!!
The more proper term for this service is “Month of Coordination”. Typically, a wedding planner will begin working with a couple anywhere between 4 – 8 weeks before the wedding in order to get all the fundamental documents, logistics and conversations completed before the actual wedding day.
I hope this was helpful for you! If so, leave me a comment below.
“See” you next week!! But, until then, dream big and stay inspired!