Happy Thursday friend!
So have you ever wondered what the differences are between a Wedding Planner, Wedding Designer and a Wedding Coordinator? Or maybe you think they are all the same? Well, the fact is, they are not.
While the titles are often used interchangeably, both by those in the industry and out, here is a closer look at what each focuses on. Just keep in mind, that there can be a lot of overlap and that sometimes, these terms are used to describe the services and sometimes, they are used to describe the person or company providing the service. Are you confused yet? Never fear! I'll do my best to explain everything clearly.
The Wedding Planner:
This is probably the most commonly used terminology for those of us in the business of helping couples through the wedding planning process, and of course, made famous by the Jennifer Lopez movie of the same title. The Wedding Planner guides the couple through the nuts and bolts of the planning process, ensuring that all the necessary tasks are done in order to produce an event. This can include helping the couple hire the other members of the team like the photographer, DJ, caterer and florist, keeping the couple on track with checklists, advice on etiquette, and attending food/cake tastings (and don't we all just LOVE cake tastings?!). Most Planners will also offer coordination services.
The Wedding Designer:
The Wedding Designer’s primary focus is on the visual elements and aesthetics of the event, creating the look/feel of the experience for the guests. Services will typically include development of a theme or concept, color palettes, designing the table settings, bringing in decor elements and making sure all the details are presented beautifully. The Designer is heavily involved in collaborating with the rental companies, floral designer, lighting specialists and even the photographer, to style or stage photo-ops.
Some Designers can provide planning services and some Planners will offer limited design services.
The Wedding Coordinator:
The Coordinator is responsible for the execution of the day’s events, and will usually begin working with you anywhere from 30-90 days prior to the big day. To put it simply, the Coordinator is there to make sure that everyone is where they should be, doing what they should be doing, at the time they should be doing it. They will work with the couple in finalizing the last details, confirming orders, setup times and logistics with each of the other vendors. They will also put together a detailed timeline for the day, and will be on hand for the rehearsal. The Coordinator does not help with planning or designing the visual elements of the day and only starts working when all vendors and details are booked and finalized.
The Venue Coordinator works for the venue. The venue is their full-time employer and their loyalty is to them first and foremost. They are responsible for ensuring you pay your deposit, choose your menu by a specified date, oversee your menu tasting, receive your guest count on the day required, and obtain your vendor insurance certificates. On the wedding day, they arrive early to oversee their staff has set up your ceremony & reception areas as required, catering staff is handling food and beverage services, including meal service, bar and beverage service and wedding cake service. In terms of timelines, the Venue Coordinator will only develop timelines that relates to the responsibilities of the venue and catering staff. Also, in most cases, the Venue Coordinator does not stay for your entire event. Once dinner has begun or the cake has been cut, they leave and turn your event over to their banquet captain.
Instead of worrying about the title of who you are about the hire, focus instead on what types of services will support you best as you prepare for your wedding, and finding the best person for that job.
And there you have it! If this article was helpful to you, make sure you join my VIP email community here and I’ll email you new articles every Thursday!
Also, if you're searching for the BEST Wedding Planner/Design/ Coordinator for you, you can access my 4 we
k guide where I will share with you exactly what you should look for. You can access the complimentry guide here.
Dream Big and Stay Inspired.